Preparing for the School Year: Risk Management Checklist
Partner
Starting a new school year is not just about new notebooks and beginning lesson plans. It’s about creating a safe and secure environment where students can thrive. Ensuring safety is critical, and this check list is designed to help you reduce risks and foster a community of care and protection for everyone in your school. Here are some things to consider:
Physical Safety
- Ensure all entry points are secured and monitored.
- Install security cameras in strategic locations.
- Use visitor management systems to track visitors
- Regularly inspect and maintain playground and sports equipment.
- Ensure safety surfacing is in place to reduce injury risks.
- Implement safe drop-off and pick-up procedures.
- Designate safe walking paths and crossing zones.
- Monitor parking areas for safety compliance.
Emergency Preparedness
- Develop and communicate a clear crisis management plan including evacuation and shelter-in-place procedures.
- Conduct regular drills for various emergencies (e.g., lockdowns, evacuations).
- Verify that emergency exits are clearly marked and accessible.
- Conduct regular fire drills and maintain functional fire alarms and extinguishers.
- Ensure sprinkler systems are inspected and operational.
- Ensure reliable communication systems are in place for emergencies.
- Establish a protocol for notifying parents and guardians during crises.
- Assess risks for natural disasters (e.g., earthquakes, tornadoes) and prepare accordingly.
Cybersecurity
- Require multi-factor authentication.
- Implement strong passwords and encryption for sensitive data.
- Update software and systems regularly to protect against cyber threats.
- Educate students and staff on safe internet practices.
- Monitor and restrict access to inappropriate content.
- Conduct phishing training with staff on a regular basis.
Transportation Safety
- Ensure school buses and vans are regularly inspected and maintained.
- Train drivers on safe driving practices and emergency procedures.
- Check Motor Vehicle Records (MVR) on all drivers.
- Conduct risk assessments for field trip destinations.
- Implement safety measures and emergency plans for off-site activities.
Health and Wellness
- Ensure cleanliness of classrooms, restrooms, and common areas.
- Keep a well-stocked and accessible first aid kit.
- Train staff in basic first aid and CPR.
- Have a plan for managing communicable diseases and pandemics.
- Provide access to counseling services for students and staff.
- Promote mental health awareness and resources.
Reducing Workers’ Compensation Injuries
One of the leading times for teachers’ workers’ compensation injuries is during school preparation. To reduce these injuries, districts and staff can:
- Provide proper lifting techniques training.
- Use appropriate equipment for moving heavy objects.
- Ensure classrooms are set up safely to prevent trips and falls.
- Wear proper footwear when teachers set up their classrooms.
- Avoid storing boxes/crates above shoulder height
- Use a ladder or step stool when needed, not a chair.
Key Takeaways
Preparing for a new school year is an exciting time, but it can also lead to an increase in workers’ compensation claims among teachers. By addressing these safety considerations and proactively communicating risk mitigation strategies, schools can create a safer environment, reduce the risk of injuries, and ensure a smooth transition back to school for everyone.
