Employer Shared Responsibility Affordability Calculation: 2024

As a reminder, the Affordable Care Act (ACA) Shared Responsibility Provisions require large employers to offer health coverage to full-time employees that meet certain standards in order to avoid penalties:

1. Offer Minimum Essential Coverage to at least 95% of Full-Time employees; and
2. Offer Affordable and Valuable Coverage to all Full-Time employees

In order to manage to penalty #2, large employers must be mindful of the two requirements:

Valuable: This requirement takes into account the cost sharing provisions and coverage under the plan. It does not include premium. The plan must cover 60% of the cost of benefits, or a “bronze” level plan. Employers can determine the value of their plans here.

Affordable: This requirement applies to the lowest cost single coverage option that the large employer offers. Originally, the requirement was to compare premium contribution for such coverage to the employee’s household income. Due to the fact that the household income is not “readily available” to the employer, three safe harbors were provided to determine affordability. In general, large employers avoid this penalty by offering full-time employees a contribution amount that is no more than 9.56% (2018); 9.86% (2019); 9.78% (2020); 9.83% (2021); 9.61% (2022); 9.12% (2023); 8.39% (2024) of their wages toward the premium. To determine “wages”, the 3 affordability safe harbors are:

1. Box 1, W2:

Employers calculate affordability based on the wages paid to the employee multiplied by the current affordability percentage. Employers must use current year W2 wages (rather than from a prior year) which may be difficult to apply when making the offer of coverage at the beginning of the year rather than at the end when the W2 is generated.

2. Rate of Pay:

Employers calculate affordability based on the hourly rate x 130 or the employee’s monthly salary multiplied by the current affordability percentage. If a salaried employee’s monthly salary is reduced at any time during the year, this safe harbor cannot be used. The affordability calculation under this method is NOT altered by a leave of absence or reduction in hours worked. The employer can continue to use this safe harbor for hourly employees if the rate of pay is reduced during the coverage period, as long as the employer applies the safe harbor on a month by month basis. This method cannot be used for tipped employees or employees compensated on the basis of commissions.

3. Federal Poverty Level: 

Employers calculate affordability using the single federal poverty level for any given year multiplied by the current affordability percentage. Coverage is treated as affordable if the premium contribution required does not exceed 9.56 % (2018); 9.86% (2019); 9.78% (2020); 9.83% (2021); 9.61% (2022); 9.12% (2023); 8.39% (2024) of the federal poverty level divided by 12. Employers are permitted to use the guidelines in effect six months prior to the beginning of the plan year to provide enough time to establish premium amounts in advance of open enrollment.

[2024 Calculation: $14,580 x 8.39% = $1,223.26/12 = $101.94/month]

These safe harbors are all optional. Employers can choose to use one or more of the safe harbors for all employees or any reasonable category of employees, provided it is done on a consistent basis. Reasonable categories include specified job categories, salaried vs. hourly, geographic location and other bona fide business criteria.