Get resources, samples, and templates to comply with the OSHA ETS:  COVID-19 Vaccination Mandate Toolkit

COVID-19 Vaccination Mandate Employer Toolkit

All, COVID-19

M3’s team is monitoring the ongoing situation related to OSHA’s recent emergency temporary standard (ETS) mandating workforce vaccinations for COVID-19. This toolkit will be updated regularly with resources, samples, and templates that your organization can use to notify employees, manage your processes, and remain compliant.

Note: The ETS has currently been stayed by a federal court of appeals. This litigation is ongoing and we expect further developments in the coming weeks.

Here is the current language on this process as posted on the OSHA website: 
On November 12, 2021, the U.S. Court of Appeals for the Fifth Circuit granted a motion to stay OSHA’s COVID-19 Vaccination and Testing Emergency Temporary Standard, published on November 5, 2021 (86 Fed. Reg. 61402) (“ETS”). The court ordered that OSHA “take no steps to implement or enforce” the ETS “until further court order.” While OSHA remains confident in its authority to protect workers in emergencies, OSHA has suspended activities related to the implementation and enforcement of the ETS pending future developments in the litigation.

EMPLOYER TOOLS

Vaccination and Testing FLow Chart

  • For both employers who have chosen to make COVID-19 vaccinations mandatory and employers who have chosen to allow employee choice between vaccination, testing, and face covering, use this flow chart to determine your organization’s course of action and relevant deadlines.

SAMPLE POLICIES

Employee Choice Vaccination Policy

  • If your organization has chosen to allow employee choice between vaccination, testing, and face covering, use this policy as a starting point to develop your own. We encourage consulting your internal legal counsel before finalizing your policy.

MANDATORY Vaccination Policy 

  • If your organization has chosen to mandate vaccination, use this policy as a starting point to develop your own. We encourage consulting your internal legal counsel before finalizing your policy.

TEMPLATES

EMPLOYEE VACCINATION STATUS ROSTER TEMPLATE

  • Use this Excel document to create an employee vaccination status roster for your organization to assist with tracking required by OSHA.

EMPLOYEE VACCINATION AnD Testing Tracker

  • This color-coded tool is an aid to help companies manage their vaccine and testing
    requirements as required under OSHA’s COVID ETS. For additional context around the use of the tool view the Employee Vaccination and Testing Tracker Guide.

DISABLILITY ACCOMODATION REQUEST FORM

  • Use this template to develop your organization’s disability accommodation request form for COVID-19 vaccination. We encourage consulting your internal legal counsel before finalizing your form.

RELIGIOUS ACCOMODATION REQUEST FORM

  • Use this template to develop your organization’s religious accommodation request form for COVID-19 vaccination. We encourage consulting your internal legal counsel before finalizing your form.

Mandatory Vaccination Communication Template

  • If your organization has chosen to mandate vaccination, use this template to communicate the organization’s policy and procedures with employees.

Employer-Paid Testing Communication Template

  • If your organization has chosen to allow employee choice between vaccination, testing, and face covering, and have decided to offer employer-paid testing, use this template to communicate the organization’s policy and procedures with employees.

Employee-Paid Testing Communication Template

  • If your organization has chosen to allow employee choice between vaccination, testing, and face covering, and have decided to offer employee-paid testing, use this template to communicate the organization’s policy and procedures with employees.

FeDERAL Stay Communication Template

  • Use this template to explain the federal stay to employees.

Additional Resources:

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